To write a product specification, you need to have an understanding of what it is. A product spec is a blueprint that outlines the product you will be building, what it is going to look like, and its specific requirements and functions. It may also include the persona or user it is being made for. This spec needs to be very clear, easily readable, and outline all the information your design team and product team members need.
Include as much information as possible to make sure specifications are not too vague for your product team. A table or chart of specifications will make it clear where details can be found. However, keep in mind that this is just the product specification sheet — you can leave the production and implementation details to your team members later in the process.
There are many examples of both hard copies and online ones. This is a simple example of an online spec you can adapt and use with your team. This third example also includes space for recording test results, as well as known issues that have risen or that may arise during the product development process. A product spec is used as an outline of the requirements for the product team.
If you are involved in the design and development of your product and you have a lot more information to share with your supplier, you might want to use our design file template. For example, if you buy metal parts that will need to be assembled, certain dimensions will be CTQ since they might make assembly impossible.
If you buy promotional items, the position and the color of the logo are CTQ. If you buy funeral urns, the absence of any hole or gap is CTQ. You get the logic. But it has to be checked more carefully. For that, you need to understand how production is organized and what processes are involved, and you need to discuss with engineers in the factory.
The specification sheet should be an appendix to that contract. We are not lawyers but the China Law Blog put out good articles on this topic. What about the approval of a perfect sample? Many buyers work solely on the basis of a sample. This is quite common in the garment business, for example, where a sample, a size chart, and a packing manual play the role of specifications.
To be sure, samples do play a role. Next, there is some space reserved for elaborating the document control details. Detailed Project Requirements: The next section of the template is meant for detailing out the requirements for each phase or each activity. Add any extra criteria that will help you to control the quality, safety and authenticity of your products.
It is useful to imagine that you are receiving the material at your door or loading dock; what would you like to know about the material before you accept it? For example: Is it at the correct temperature? Is it properly labelled? Is the packaging undamaged with no evidence of tampering? Is the material free of undeclared allergens?
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